Position Type: Full-time, indefinite term
Annual Salary: $50,000
Schedule: 37.5 hours weekly – regular working hours are 9am-5pm in your local time zone (flexible)
Start Date: ASAP (exact date flexible)
Location: Remote, across Canada
Language: Primary working language is English; French language skills are an asset (please indicate language skills in your cover letter or resume).
Reports to: Director of Two-Spirit Health
Status: CLOSED
Community-Based Research Centre (CBRC) promotes the health of people of diverse sexualities and genders through research and intervention development. CBRC’s core pillars – community-led research, knowledge exchange, network building, and leadership development – position the organization as a thought leader, transforming ideas into actions that make a difference in our communities. CBRC was incorporated in 1999 and is a non-profit charitable organization. Our main office is located in Vancouver, British Columbia, and we also have a satellite office in Toronto.
CBRC believes in work led by and for the community. As part of our commitment to employment equity, we encourage applications from Indigenous, Black and people of colour (IBPOC) individuals, Two-Spirit people, queer, trans and non-binary people, people living with HIV, people living with Hepatitis C, disabled people, 2SLGBTQIA+ women, and other people with fabulous and diverse identities and experiences. CBRC acknowledges that not everyone is able to publicly disclose these identities, and we do not expect that employees will disclose this in the course of their work.
At CBRC, we recognize that some applicants have experienced barriers to traditional educational and employment opportunities. We consider various combinations of education, employment, volunteer, and lived experience and encourage applicants to highlight these experiences in their cover letter and resume.
As this role is part of the Two-Spirit Program, identification as Indigenous and strong connections to Indigenous and Two-Spirit communities are required.
Description:
While this position is considered permanent (i.e. indeterminate-term), please note that the continuity of all roles is contingent on sustainable funding.
CBRC is seeking an individual with strong communication and organizational skills to join our team in this entry-level position. Reporting to the Two-Spirit Program Director, and supported by the Operations Manager, the Two-Spirit Administrative Coordinator will have good planning, organizational, and administrative skills, including good oral and written communication skills in English. They will be able to interact with key contacts at all levels, including colleagues, vendors / suppliers, Elders, and community members. They will be familiar with equity, diversity, and inclusion concepts and practices and be able to manage sensitive or confidential information. They will be able to work independently (manage time & multiple tasks / projects, meet deadlines, adapt to changing priorities) while also thriving as a member of a cohesive, supportive, collaborative team. Some travel (specifically to Two-Spirit community events) will be required.
Primary Job Responsibilities:
Approximate percentages of time spent on each activity (averaged over 1 month) are provided as an estimate only, but this may develop over time.
- (85%) – Two-Spirit Program administration, including communications support (email, voicemail, or other program inquiries), attending team meetings and supporting note taking, maintaining Program calendars (grant / funding / key deliverables and team calendars), maintaining and updating Program materials (Department Guide, process documents, key persons / contacts lists), coordinating ordering, receiving, and shipping office supplies (particularly for the Medicine Bundle project), assisting with finance tasks (honoraria requests, expense reports, Elder gifts, etc), supporting coordination of program events (particularly for our annual Symposium) including travel arrangements, travelling to and participating in conferences or other gatherings.
- (10%) – Human Resources administrative support, including assisting with preparation and completion of independent contractor agreements, maintaining and updating internal HR calendars, assisting with administrative processes for recruitment, selection, onboarding, and offboarding.
- (5%) – Finance support, including supporting expense preparation and maintaining forms and templates.
Minimum Requirements:
- Identification as Indigenous and strong connections to Indigenous / Two-Spirit communities.
- 1-2 years paid or volunteer experience in office administration, reception, human resource administration, or another relevant area.
- OR 1-2 years experience working in a customer-facing environment (retail, food service, etc) Demonstrated experience working with individuals from a variety of backgrounds and lived experiences.
- Demonstrated experience working in a team environment.
- Proficiency in using computers and a variety of software: Microsoft 365, Microsoft Word, Excel, Outlook, PowerPoint, Google Workspace, and various video conferencing platforms (i.e. Teams, Zoom, Google Meet).
Other Competencies & Qualifications (assets):
- A certificate, diploma, or degree in office administration or a similar field is an asset.
- Experience working in a hybrid / remote environment is an asset.
- Ability to work in French is an asset.
Perks
- Generous vacation time, personal days, and other leave policies
- Extended health benefits, including medical, gender-affirming care, dental, vision, and long-term disability (LTD), life coverage, accidental death and dismemberment (AD&D)
- Employee and Family Assistance Program (EFAP)
- Inclusive workplace
- Hybrid work arrangement
- Flexible working schedule
- Kind and supportive team
How to apply
Please email your application to Human Resources at [email protected] and include the job you are applying for in the subject line (Two-Spirit Administrative Coordinator) All applicants are required to provide a cover letter and a resume.
Accessibility
If this process presents barriers, please get in touch via email with the subject line Access: Two-Spirit Administrative Coordinator or call us (604-568-7478) to leave a voicemail to discuss alternative formats for submitting an application.
The deadline to apply for this position is Monday October 21 2024 11:59pm PT.
