Administrative Assistant

Position Type: Full-time (37.5 hours per week; 1.0 FTE) permanent position (typically 9am-5pm, 5 days per week – flexible), starting approx. May 3, 2021
Annual Salary: Starting at $45,000
Location: Vancouver, BC (partial remote work during COVID-19)
Language: Primary working language is English; French language skills are an asset (please indicate language skills in your cover letter or resume).
Reports to: Associate Director of Finance & Human Resources 
Status: Closed

Community-Based Research Centre (CBRC) promotes the health of gay, bi, trans, Two-Spirit, and queer men (GBT2Q) through research and intervention development. CBRC’s core pillars – community-led research, knowledge exchange, network building, and leadership development – position the organization as a thought leader, transforming ideas into actions that make a difference in our communities. CBRC was incorporated in 1999 and is a non-profit charitable organization. Our main office is located in Vancouver, British Columbia; we also have satellite offices located in Edmonton, Toronto, and Halifax.


CBRC is seeking an Administrative Assistant to support the team in the implementation of CBRC’s Mission. They will assist the team in the day-to-day operations at CBRC in the vital role of administration, with a significant portion of time dedicated to assisting the Executive Director. This is an entry-level position that will benefit from someone with strong communication, organizational skills, and the ability to manage tasks with competing priorities.


At CBRC, we recognize the value of a variety of educational experiences, including but not limited to academic, career-based, and personal learnings. No one’s application will be ignored due to having not met a formal educational threshold. However, an undergraduate degree/diploma in one of the following areas would be an asset:

  • Business
  • Project Management
  • Administration

Job Responsibilities

  • Providing general administrative support to the CBRC team and Board of Directors.
  • Administering the organization’s G-Suite platform (Gmail system): setting up new emails, granting access to Google Drive and other platforms, etc.
  • Coordinating bank and credit card administration (updating signatories, adding/removing credit card holders).
  • Maintaining accurate & detailed records and filing systems.
  • Monitoring and responding or forwarding inquiries to general email accounts.
  • Coordination of ordering and receiving office supplies and other deliveries.
  • Assisting in the development of internal policies (researching and providing information for management to make decisions).
  • Updating and maintaining I.T. equipment records (what we own, purchase dates, who is in possession of specific items).
  • Maintaining organizational calendars, including independent contractor start/end dates.
  • Supporting payment processing.
  • Updating forms and templates.
  • Tracking volunteer time and in-kind donations.
  • Providing assistant support to the Executive
    • Booking meetings/Zoom calls.
    • Organizing files (physical and electronic).
    • Respond to letters of reference and letters of support on behalf of the E.D.
    • Arrange catering & travel.
    • Assist in stakeholder engagement.
    • Assist in fund development.
    • Assist in expense reporting.

Other Qualifications and Skills

  • Prior work experience or other technical experience related to administration.
  • Proficiency with computers and technology in general.
  • Detailed and observant with the ability to catch potential errors and discrepancies.
  • Strong interpersonal, organizational, and writing skills.
  • Ability to locate and compile information for management.
  • Familiarity with the operations of non-profits considered an asset (BC Society’s Act, filing annual report, etc).
  • Bilingualism (English & French) is desirable.
  • Awareness of GBT2Q community-based cultural and political values and sensitivities.
  • Strong communication skills including writing and/or editing documents.
  • Capacity to prioritize tasks and function under tight and/or competing deadlines.
  • Autonomous worker with an ability to adapt and work within a team setting.
  • Ability to interact professionally and effectively with partners from varying sectors including academic, government, and community agencies.
  • Effective critical analysis and problem-solving skills.

How to Apply

Please email your application to [email protected] and put the job you are applying for in the subject line. All applicants are required to provide a cover letter and a resume.

The application deadline is Wednesday, April 7, 2021 at 11:59pm PST.

CBRC believes in work led by and for community. As part of our commitment to employment equity, we encourage applications from queer, trans and non-binary Black, Indigenous, and People of Colour, Two-Spirit people, people living with HIV, people living with Hepatitis C, people with disabilities, gay and bisexual men, and other people with fabulous and diverse identities and experiences.

Disponible en français.


About CBRC

Community-Based Research Centre (CBRC) promotes the health of people of diverse sexualities and genders through research and intervention development.
Administrative Assistant
Administrative Assistant
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